Profit and Loss Statement Template | Free Download | FreshBooks (2024)

Every business owner wants to know that they are in the black, right? With the profit and loss template from FreshBooks, you can quickly create P&Ls and determine the net income of your business.

Take your business accounting into your own hands with a variety of accounting report templates, including the free downloadable P&L statement. Simply download, add in your numbers and keep your business financials organized – all for free.

Download the sample profit and loss template from FreshBooks to get started on yours today.

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Downloadable, customizable and free? Sounds like a profit and loss statement template sent from the clouds.

The FreshBooks profit and loss template is simple to use. Download the form in Google Sheets, Google Docs, PDF, .DOC or .XLS in seconds. Fill in the blank fields to create the perfect report. With all of the required information broken down on the sheet, you’re able to avoid costly mistakes and save money in your business.

Creating accounting reports has never been so simple. Get your profit and loss template today to see for yourself.

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  • What is a Profit and Loss Statement?
  • Additional Free Bookkeeping Resources
  • Frequently Asked Questions
  • Want to Learn More?
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What is a Profit & Loss Statement?

Knowing whether or not your business is profitable is important. You need to determine whether your revenue is higher than your expenses, and whether you are actually making a profit. Profit and loss statements help you to figure out if you’re in the black or in the red.

A profit loss statement includes three main sections: expenses, revenue and net income.

Revenue refers to money coming in. This is what people (clients or customers) are paying you. Expenses are costs associated with operating your business. That’s what you’re paying other people and businesses. Net income is the difference between these two numbers.

If you subtract your expenses from your income, that is your profit. Whether you have a positive or negative balance lets you know if your business is profitable.

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Remote work is becoming more and more popular. Afterall, the ability to work on your own time is pretty convenient. To assist in bookkeeping for business owners on the go, FreshBooks provides cloud accounting software that’s designed to be used outside of the office.

With the mobile app and cloud storage, you can access your business’s accounting information from anywhere, as long as you have a wifi connection.

Send invoices, collaborate with your team and automate your P&L statements with FreshBooks.

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How Do I Create a P&L?

Ready to create your P&L with the template from FreshBooks?

Choose a Format

Decide which profit and loss template format you’ll use.

Download the Template

Download your free profit and loss template from FreshBooks in seconds.

Enter Revenue

Add your revenue numbers in the appropriate field.

Enter Expenses

Input all of your business expenses.

Calculate Net Income

Subtract your expenses from your revenue to calculate net income.

Determine Profitability

When net income is positive, your business is profitable. If it’s negative, you’re operating at a loss.

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Additional Free Bookkeeping Resources

If you are looking for all of the accounting templates you’d ever need, you’re in luck. FreshBooks has created templates for all sorts of financial reports to help you manage your accounting with ease.

  • Profit and Loss Templates
  • Expense Report Templates
  • Simple Balance Sheet Templates
  • General Ledger Templates
  • Income Statement Templates
  • Billing Statement Templates
  • Bank Reconciliation Templates

Frequently Asked Questions

What is the difference between a profit and loss statement and an income statement?

The only difference between a P&L statement and an income statement is the name. They report the exact same information. Both are valuable when it comes to tracking your business revenue, expenses, and profit.

How often should I generate a profit and loss statement?

It is up to you how often you should create a P&L statement. However, most businesses generate a report but monthly, quarterly and annually.

What is included on a profit loss statement?

A P&L statement include your business revenue, business expenses, net revenue and profit. By subtracting your expenses from your net revenue, you’re able to see whether your business is profitable.

How do you calculate net revenue on a profit and loss statement?

To calculate the net revenue, you subtract the expenses from your revenue. A positive net revenue signifies profit, and a negative number signifies loss.

Does the FreshBooks accounting software generate PL statements?

Yes. The FreshBooks accounting software automatically generates profit and loss statements for you. Beyond that, you can send invoices to clients online, access your dashboard on the go and take advantage of the range of FreshBooks accounting features.

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Why Create P&L Statements with FreshBooks?

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Fast and Simple

FreshBooks accounting software is fast, affordable and easy to use, even if you are new to business accounting.

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Invoicing Services

Create and send invoices online, track payment and send reminders when payments are overdue.

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Accept Payments

Encourage clients to pay through the secure FreshBooks payment portal.

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Simple Navigation

The FreshBooks interface is designed for business owners. No bookkeeping experience necessary.

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Affordable Plans

After a 30 day free trial, FreshBooks cloud accounting plans start at $15 a month.

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Accounting on the Go

Access your business’s books from anywhere with the FreshBooks mobile app.

Tired of templates? Want Automated P&L?

Sign up for your free trial and create all the accounting reports you need with FreshBooks.

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Profit and Loss Statement Template | Free Download | FreshBooks (2024)

FAQs

Can I make my own profit and loss statement? ›

The following are easy steps in creating a comprehensive Profit and Loss Statement for your business:
  • Track Operating Revenue. ...
  • Record Cost of Sales. ...
  • Calculate Gross Profit. ...
  • Determine Overhead. ...
  • Add Up Operating Income. ...
  • Consider Other Income and Expenses. ...
  • Finally Arrive at Your Net Profit.
Jan 25, 2023

Is there a profit and loss template in Excel? ›

Yes, there is a profit and loss template in Excel that you can use to create your own statement. The template includes formulas to calculate revenue, expenses, and net income. You can enter your own data to get started.

How do I download a P&L statement? ›

Follow these steps to check and download your P&L statement via CAMS: Step 1: Visit the official website of CAMS. Step 2: Select the financial year as 'Previous FY' from the drop-down in the 'Period' tab. Step 3: Enter your PAN number and personal email ID in the respective textbox.

Does Word have a profit and loss template? ›

There are many statement templates in Word that will help you create the best statement for the organization you work for. You can either make spreadsheets or make a word document statement. Enter the values, subtract expenses from the revenue that you get. This way you can make the right statement you need to be made.

How to do a simple profit and loss statement? ›

How To Create a Profit and Loss Statement
  1. Choose a reporting period. ...
  2. Gather financial statements and information. ...
  3. Add up revenue. ...
  4. List your COGS. ...
  5. Record your expenses. ...
  6. Figure your EBITDA. ...
  7. Calculate interest, taxes, depreciation, and amortization. ...
  8. Determine net income.
Apr 25, 2024

What is the formula for P&L? ›

What is the Profit and Loss Percentage Formula? The formula to calculate the profit percentage is: Profit % = Profit/Cost Price × 100. The formula to calculate the loss percentage is: Loss % = Loss/Cost Price × 100.

Who prepares a P&L statement? ›

Enlisting the services of a qualified CPA to prepare your P&L statements and/or to provide advice will save you time and money in the short and long-term. Your CPA will need the following information to prepare your statment: Net sales. Cost of goods sold.

Where can I get a profit and loss statement? ›

The P&L statement can be found on a company's website and is one of the financial statements that public companies are required to issue by law to shareholders. 1. The P&Ls for different periods should be looked at in conjunction with the cash flow statement for a more accurate picture of a company's financial health.

How to calculate profit and loss? ›

To find the amount of profit or loss, subtract the smaller value from greater value. In the case of profit, the selling price is always more than the cost price. Profit = Selling Price - Cost Price. Similarly, in the case of loss, the cost price is more than the selling price.

What is a document that shows profit and loss? ›

A profit and loss statement (P&L), or income statement or statement of operations, is a financial report that provides a summary of a company's revenues, expenses, and profits/losses over a given period of time. The P&L statement shows a company's ability to generate sales, manage expenses, and create profits.

Is an income statement the same as profit and loss? ›

There is no difference between income statement and profit and loss. An income statement is often referred to as a P&L. The income statement is also known as statement of income or statement of operations. Now that we've answered the question surrounding income statement vs.

What is a profit and loss statement pdf? ›

A profit and loss statement, also known as an income statement, is a financial report summary that shows a company's expenses and revenue for a specific period of time. The information in this summary helps determine whether the company or organization is generating profit, losing money, or breaking even.

Can you do a profit and loss statement for self-employed? ›

Although self-employed business owners may not be legally required to prepare P&L statements, preparing them along with tracking other financial reports and key metrics can still be beneficial for many reasons.

Is a profit and loss statement a legal requirement? ›

By law, if your business is a limited company or a partnership whose members are limited companies, you must produce a profit and loss account for each financial year.

Is a profit and loss statement a legal document? ›

It lists revenues, expenses, and net profit for the period covered. There are typically quarterly and annual P&Ls, but some companies might publish monthly P&Ls. Public companies produce P&L statements to meet legal reporting requirements and inform investors.

Does every business need a profit and loss statement? ›

In addition to being required by the IRS, as a self-employed individual, you may also find it useful to prepare a profit and loss statement for your business if you've applied for financing. Potential creditors can use your P&L statement to conduct a profit and loss statement analysis.

References

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